Contracted Chapter Services Pricing

Affordable services from a knowledgeable and trusted provider

 

CREW Network wants to help your chapter succeed by providing high-level, professional services to support your leaders and members, enabling your focus to be on strategy instead of logistics. CREW Network offers a variety of services with a unique perspective that only we can offer. The following categories outline the most common functions performed by CREW Network’s Chapter Service team.

Contact:

Jenny Weissenbach
CREW Network Chapter/Membership Services Manager
jennyw@crewnetwork.org
+1 (785) 856-8274

 


Accounting Services

$300 one-time setup fee
Ranges from $260 - $500 / month
 
  • Maintain a separate checking account for chapter funds.
  • Timely deposit all checks received.
  • Provide chapter with up to three (3) credit cards for authorized individuals to use for chapter expenses.
  • Provide monthly financial statements and bank account reconciliation reports.
  • Process payments from chapter account upon request by chapter’s designated representatives.
  • Provide accounting detail and specific account reconciliations as requested.
  • Provide reports to assist with annual budgeting.
  • Maintain electronic copies of all financial statements, reconciliations, and official chapter documents.
  • Provide annual financial reports to the chapter treasurer (and their tax accountant at the chapter’s request) in order to file the annual tax returns.
  • Timely file all required annual Form 1099s to vendors.
 

Website Development Services 


The integrated chapter websites are professionally designed to be consistent with the CREW Network brand and utilize integration enabling live display of chapter board of directors' contact information, CREW Network news and event attendees lists*. Content updates can be performed by CREW Network staff or by chapter representatives (HTML knowledge required) via administrator login permissions.

*Must use Event Management services

Integrated chapter website build

$5,000 one-time development fee

Includes set up and configuration of website, migration of content for standard pages. Full details outlined in the integrated chapter website agreement.

Website fee

$35 / month

Includes website hosting, domain registration and renewal, daily site backup and continuous system monitoring, SSL (Secure Sockets Layer) certificates.

Website content management

$49 / hour

Includes the creation of additional content pages beyond the standard pages in the initial website build.

Special projects

$76 / hour

Pre-authorization by chapter president required
 


Administrative Services

$49 / hour

Administrative Services are billable by the hour, in quarter-hour increments. Additional fees may be incurred as part of these services (see Additional service options and fees and Printing, shipping and supply fees).

Email marketing

$ .01 / email recipient, per email

 

  • CREW Network staff will send authorized chapter emails, from a chapter specific email address, using an email marketing system (EMS). EMS statistical reports are available to chapter leaders upon request.
  • Collaborate with chapter leaders to establish and implement an email schedule 
  • Format chapter provided email content into a branded template
  • Schedule and distribute emails to distribution lists for events, news, chapter governance, etc.
  • Add interested individuals to nonmember email list

Event Management

2.7% credit card processing fee

 

  • Set up online registration capability for each event
  • Update website with event information (see website development services above)
  • Assist with event promotions: produce and distribute branded emails (see email marketing above)
  • Collect event reservations (phone, mail, online, email), process payments, send receipts
  • Add nonmember registrants to chapter’s distribution list
  • Provide real-time access for chapter leaders to monitor registrant numbers/lists for marketing or catering guarantees, through Chapter Management
  • Provide registrant list to chapter coordinators prior to each event that includes contact info, meal selections and responses to other questions
  • Prepare and send onsite registration supplies: nametags, check-in list, onsite payment forms
  • Prepare materials for event: handout(s), PowerPoint presentations recognizing sponsors or new members
  • Provide post-event reports: nonmember contact information, summary attendance reports
  • Invoice unpaid attendees

Membership Applications

 
  • Utilizing CREW Network’s online membership application, CREW Network staff will work with chapter contacts to customize an online membership application form for your chapter and update the form at the request of chapter leaders.
  • Automated notifications are sent upon submission of the online application form. CREW Network staff will set those notifications to be sent to designated chapter leaders
  • Automated notifications are sent to applicants to acknowledge receipt of application.
  • CREW Network staff can work with chapter leaders to compile lists/applications and prepare other required materials to be submitted to board and/or other voting body.

Sponsorship

2.7% credit card processing fee

 

  • CREW Network staff can update sponsor lists on website, handouts or email templates
  • CREW Network staff can track sponsorship commitments, send requested invoices (and receipts) and process payments. 
  • Provide real-time access for chapter leaders to monitor sponsorship pledges and payments, as well as annual comparisons, through Chapter Management
  • CREW Network staff can communicate with sponsor contacts and track sponsor benefits

Website Content

 
  • CREW Network staff can update news, committee pages, etc. upon request of chapter leaders
  • CREW Network staff will update event information, post registration link, etc. (see event management above)
  • CREW Network staff will update sponsor logos and annual sponsor/benefit information (see sponsorship above)
 

Additional service options and fees

 

Credit card processing fee

2.7%

 

 

Returned check fee

$20 (actual cost)

 

 

Conference calls

Appx. $0.04 / minute

 

 

Email distribution

$ .01 / email recipient, per email
 

 

 

Email account(s)

First email account is free
Additional accounts $5 / month


Includes any email account that is attached to a mailbox, forwarding mailboxes and distribution groups.

 

 

SurveyMonkey surveys

$25 one-time fee per survey
$49 / hour


CREW Network staff populates the questions/answers provided by the chapter into the software. Links are provided to chapter representatives to distribute survey and to view/download results.

 

 


Printing, shipping and supply fees


CREW Network passes on the actual cost for use of any third party service including shipping, printing, copying, mail handling, etc. Current supply costs listed below are based on current rates and are subject to change.

 
$2.10

 

Self-adhesive nametag stock with color printing (per sheet of 8)

 

$1.40

 

Self-adhesive nametag stock with black/white printing (per sheet of 8)

 

$1.10

 

Self-adhesive nametag stock – blank (per sheet of 8)

 

$1.25

 

Insert nametag stock with color printing (per sheet of 6)

 

$ .85

 

Insert nametag stock with black/white printing (per sheet of 6)

 

$ .60

 

Insert nametag stock – blank (per sheet of 6)

 

$ .80

 

Color printing on chapter-purchased nametag stock (per page)

 

$ .10

 

Black/white printing on chapter-purchased nametag stock (per page)

 

$ .40

 

Plastic holders to use with insert nametags (per holder)

 

$35

 

Plastic holders to use with insert nametags (box of 100)

 

$ .50

 

Ribbons (each) -- Order direct at www.pcnametag.com for the best rates

 

$1.50

 

Color printing on table tents (per sheet of 2)

 

$ .60

 

Black/white printing on table tents (per sheet of 2)

 

$ .95

 

Color printing on cardstock (per page)

 

$ .20

 

Color printing on regular 20 lb paper (per page, one side)

 

$ .07

 

Black/white printing on regular 20 lb  paper (per page, one side)

 

$ .10

 

Black/white printing on regular 20 lb  paper (per page, both sides)